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Entry Notice

Drafts state-aware entry notices in seconds. The PM picks a state + reason + proposed entry time; PMFriend picks the right minimum notice period and names the state-specific form.

Reasons + minimum notice periods​

ReasonMinimum notice (typical AU)Why
Emergency (burst pipe, gas leak, fire)0 hoursCommon across states — emergency-entry exception
Repairs / maintenance24 hoursUsually ≥ 24h with tenant agreement
Routine inspection7 daysMost AU states
Sale viewing / marketing14 daysMost AU states
Valuation (finance, insurance)7 daysMost AU states
Other7 days (conservative)Safe default when the reason doesn't fit above

These are drafter defaults. Actual legislation has nuance (tenant consent, repeated-entry limits, time-of-day restrictions) that the generated notice acknowledges but doesn't fully adjudicate — the disclaimer asks the PM to verify before sending.

State-specific form references​

These are the form names the drafter emits. The disclaimer reminds the PM to verify form compliance before sending.

StateEntry notice form (non-emergency)
VICNotice of entry (s 85 RTA 1997)
NSWNotice of entry (s 55 RTA 2010)
QLDEntry notice (Form 9)
WANotice of proposed entry
SANotice of entry by landlord
TASNotice of entry
ACTNotice of entry
NTNotice of entry

For emergency reason the drafter emits "No statutory form — emergency entry exception applies" and writes a short emergency-entry notification instead of a formal notice.

The UI​

Notices in the sidebar → Entry notice tab. Form fields:

  • State (dropdown)
  • Reason for entry (dropdown, with notice period hint inline)
  • Proposed entry date + time (datetime picker)
  • Details (optional free text — "to replace smoke alarms", "open home Saturday 1-2pm")
  • Tenant name
  • Property address (single line)
  • Property manager name (auto-populated; editable)

Click Draft notice. In ~1 second you get:

  • A chip showing the required notice period (e.g. 7 days) alongside the state-specific form reference
  • The prominent legal disclaimer
  • Subject line
  • Full body text addressing the tenant, naming the reason, quoting the proposed entry time verbatim
  • A Copy subject + body button for your email flow

What the drafter does NOT do​

  • Does not send. Pure drafting. Copy into your normal email flow.
  • Does not persist. Drafts aren't stored. Re-draft any time.
  • Does not certify statutory notice periods. Disclaimer on every draft. State rules have exceptions and we don't model all of them.

API​

POST /api/v1/notices/draft-entry-notice
Content-Type: application/json

{
  "state": "VIC",
  "reason": "INSPECTION",
  "proposedEntryAt": "2026-05-02T10:00:00+10:00",
  "entryDetails": "Routine quarterly inspection — approx 30 min.",
  "tenantName": "Alex Nguyen",
  "propertyAddress": "45 Bourke St, Melbourne VIC 3000",
  "agencyName": "Harbour Property Management",
  "pmName": "Sarah Patel"
}

Response:

{
  "subject": "Notice of entry — routine inspection",
  "body": "Dear Alex Nguyen,\n\nFORMAL NOTICE OF ENTRY — Notice of entry (s 85 RTA 1997)...",
  "requiredNoticeHours": 168,
  "formReference": "Notice of entry (s 85 RTA 1997)",
  "legalDisclaimer": "This is a draft reminder only. Verify the notice period, form name, and wording are correct for your jurisdiction and current regulations BEFORE sending. PMFriend is not legal counsel.",
  "modelVersion": "claude-haiku-4-5@prompt-v1"
}

requiredNoticeHours is expressed in hours so the UI can render it as 24h, 7 days, or 14 days consistently.

Heuristic fallback​

HeuristicEntryNoticeDrafter produces state-specific templates with the same form references and notice-period rules. modelVersion reports heuristic-v0 in this mode. The structure and disclaimer are identical regardless of which drafter served.

Privacy​

Same posture as Arrears Ladder: tenant name + property address are required for a legally-addressable notice and are sent to Claude; no other tenant identity or PII is transmitted. Full detail: AI Fallbacks & Privacy.

See also​